+1 647 614 7984 Book now
Conference transportation: Black fleet lined up at dusk: sedan, full-size SUVs and Sprinter vans

Conference transportation

Conference and event transportation, planned around your programme.

Airport arrivals, hotel-to-venue shuttles and VIP cars for summits, conventions, trade shows and multi-day events. One team coordinates every vehicle, with a fixed price per vehicle in USD.

Request a quoteBook a single transfer
Group size
1–56+From one VIP to a full delegation
Vehicles
Sedan to coachMixed fleets on one booking
Pricing
FixedPer vehicle, in USD
Support
24/7Before and during your event

Conference transportation with Black Drive

Conference transportation with Black Drive means a professional chauffeur, a vehicle sized for your group and support 24/7 from booking to drop-off.

Black Drive has arranged chauffeurs since 2015 at 150+ airports worldwide, with sedans, SUVs, Sprinter vans and coaches, and hourly and city-to-city service in every city it serves. Every trip has one fixed price per vehicle agreed before you travel, flight tracking when you add a flight number, and free cancellation up to 24 hours before pickup. Black Drive is a member of the National Limousine Association. Book online or call +1 647 614 7984, 24/7.

Conference transportation: quick facts

  • Conference transportation covers airport arrivals, hotel shuttles and transfers to the venue.
  • Conference transportation for large groups uses Sprinter vans for up to 14 and coaches for up to 56.
  • Every conference transportation booking has one fixed price per vehicle.
  • VIP and speaker conference transportation can be booked as private chauffeurs by the hour.
  • Conference transportation includes flight tracking for delegates arriving by air.
  • Plan conference transportation with the conference shuttle planning guide.

What we cover

Every guest, every leg of the programme.

Tell us your schedule, venues and guest list. We propose the vehicles and timings, then run the transport so your team can focus on the event.

Events we support

Business and industry programmes of every size.

  • International conferences and business summits
  • Corporate meetings and conventions
  • Trade shows, exhibitions and industry events

Who we move

Each guest group gets the right vehicle.

  • Delegates, speakers, VIPs and executive guests
  • Event staff, sponsors and media teams
  • Groups in SUVs, vans, Sprinters and coaches

How we move them

Single trips or a full schedule.

  • Airport arrivals and departures
  • Hotel-to-venue transportation
  • Scheduled shuttles and multi-day arrangements
Guest in sunglasses seated at the open door of a black SUV

VIP and keynote speaker transportation

Speakers and VIP guests are met in arrivals or at the hotel and driven to the venue on a timed schedule, with a named chauffeur and a direct contact for your team.

Two executives walking out of an airport terminal to a chauffeur and a black SUV

Executive SUV transfers

Executive SUVs for senior guests and small teams, on single transfers or on standby by the hour between hotel, venue and dinner.

Chauffeur waiting beside a black Mercedes-Benz as guests arrive at a venue

Gala dinners and award ceremonies

Evening arrivals and departures for galas, award ceremonies and formal dinners, with cars staged at the entrance and timed to your programme.

Black Temsa executive coach with its lights on in a city street at night

Vehicles for events

One VIP car or the whole delegation.

First class and business sedans for speakers and VIPs, SUVs for small teams, Sprinter vans and minibuses for group transfers, and executive coaches for shuttles between hotels and the venue. Larger groups travel in several coordinated vehicles under one booking.

FIRST CLASS 2BUSINESS SEDAN 3BUSINESS SUV 6SPRINTER 14MINIBUS 28EXECUTIVE COACH 45–56
Compare vehicles

How it works

From first email to the last departure.

  1. Share your programmeDates, venues, hotels, arrival flights and guest numbers.
  2. Get a vehicle plan and quoteWe propose vehicles and timings, with a fixed price per vehicle in USD.
  3. Confirm and relaxDriver and vehicle details are sent before each trip, and our team is available 24/7 during the event.

Book 1–2 weeks ahead in peak season so we can reserve larger vehicles.

Related services

Often booked together.

Airport transfers

Flight-tracked arrivals and departures for delegates and speakers.

Airport transfers

Corporate transportation

Executives, roadshows and board visits, billed to one account.

Corporate travel

Group transportation

Teams and groups travelling together from the airport.

Group transportation

Vans & coaches

Sprinter vans, minibuses and executive coaches up to 56 seats.

Van & coach services

Why Black Drive

One team for every vehicle.

COORDINATIONOne point of contactOne team plans and runs every vehicle across your programme.PRICINGFixed price per vehicleAgreed before the event, with no surge pricing.ARRIVALSFlight trackingPickups adjust to early and delayed flights.CHAUFFEURSLicensed and insuredProfessional chauffeurs for every vehicle class.SUPPORT24/7 supportBefore and during your event, by phone, email and WhatsApp.FLEETSedan to coachMix vehicle classes on one booking.

Request a quote

Tell us about your event.

Share the dates, venues and guest numbers. Our events team replies by email with a vehicle plan and a fixed quote. For a single transfer, book online.

Event questions

For event planners.

Planning something specific? Call +1 647 614 7984 or email info@blackdriveinc.com, 24/7.

Can you run shuttles between hotels and the venue?

Yes. Tell us the hotels, venue and session times and we'll propose a shuttle schedule and the vehicles to run it.

Can you meet delegates at the airport?

Yes. We track each flight and the chauffeur meets the guest in arrivals, then drives them to their hotel or the venue.

How large a group can you move?

Coaches carry up to 56 passengers. Larger groups travel in several coordinated vehicles under one booking.

Is the price per person?

No. Prices are per vehicle, fixed in US dollars before you confirm.

Plan your event transportation

Send us the programme. We'll plan the rides.

Share your dates, venues and guest numbers and we'll come back with a vehicle plan and fixed quote.

Request a quoteEmail our team